General Shipping and Packaging Instructions for Suppliers of Friedr. Dick GmbH & Co. KG as of 08/2021

1. Purpose of the general shipping and packaging instructions

We want these shipping and packaging instructions to make our suppli-ers more aware of our requirements and their responsibilities. They should serve as simple, easy to understand and practical guidelines, which provide a smooth material flow between the suppliers and Friedr. Dick GmbH & Co. KG. Failure to comply with the requirements of these general shipping and packaging instructions may trigger a complaint and therefore also have a negative impact on the supplier rating. In addition, any additional costs incurred as a result of the non-compliance will be passed on to the supplier immediately. The supplier must expressly agree any deviations from these shipping and packaging instructions with Friedr. Dick. In addition, Friedr. Dick re-serves the right to agree product-specific packaging instructions with the supplier.

2. Delivery address

Please pay attention to the details of our orders with respect to the delivery and invoice address.

3. Goods receiving times at Deizisau

Mon - Fri: 06:30 a.m. - 03:30 p.m.
Breaks: 08:45 a.m. - 09:00 a.m. and 12:00 p.m. - 12:30 p.m.

4. Packaging instructions

4.1. General packaging requirements
The selected packaging must meet the requirements of the goods to be packed (German Commercial Code §§ 407 et seq.). It must withstand the stresses of the intended mode of transport. This means that the transport route and mode of transport must be taken into account, as well as possible influences such as the weather conditions and the handling during transhipments. The following must be observed:

1. Type and condition of the planned route
2. Expected impact on the goods during transport
3. Climatic conditions
4. Exposure to possible contamination
5. Adequate protection of the packaging in the event of congestion, transhipment and other movement of the goods
The consignor is liable for damage and expenses caused by packaging that does not meet the above requirements. The following points as a minimum must be observed in order to achieve a quality-compliant delivery of parts:
1. The parts must be free of any contamination.
2. The packaging must ensure that the parts are protected against me-chanical damage and corrosion.
3. Due to the increased risk of injury, the cardboard packaging must be sealed with adhesive tape rather than metal clips if possible.
The shipping packaging must ensure that the packaging and loading units are adequately secured during transport and handling, in particular the following points must be observed:
1. Predefined pallet dimensions and structures
2. Maximum permissible weights (maximum gross weight of a loading unit = 500 kg)
3. All pool packaging used (Euro pallets and Euro pallet cages) must comply with the current Europool guidelines.

4.2. Requirements to avoid packaging waste
Load carriers and packaging must be designed in such a way that sufficient transport protection is ensured while at the same time minimising the use of packaging.

4.3. Permissible packaging materials
All packaging materials used must comply with the current statutory re-quirements in Germany and the EU; in particular, the applicable statu-tory limits for the content of heavy metals must not be exceeded. If Friedr. Dick GmbH & Co. KG contractually specifies that the goods to be packed should be delivered to non-EU countries, the statutory regu-lations of the stated countries must also be observed. The following also applies: The packaging must always be recyclable. The materials used must be labelled in accordance with DIN 6120-1 (symbol with abbreviation). The labelling must not affect the recycling of materials.
1. Composite materials: Composite materials are generally not permitted.
2. Plastics: With plastics, only PE (polyethylene), PP (polypropylene) or PET (polyethylene terephthalate) must be used. In order to be able to recycle materials systematically, the amount of materials used must be kept as low as possible. The use of PVC (polyvinyl chloride) is strictly prohibited.
3. Shrink and stretch films: Must always be made of PE (polyethylene).
4. Bags and sacks made of plastic film: May also only be made of PE (polyethylene).
5. Paper and cardboard: Paper and cardboard must be free of materials that are harmful to paper production.
6. Wood: For all wood packaging materials transported from overseas ("wet borders"), it is mandatory to comply with the International Phyto-sanitary Measure No. 15 (ISPM 15) developed by the International Plant Protection Convention (IPPC). The materials used must be untreated (no lacquer, coating or impregnation). For overseas shipping, the regulations of the country of destination must be observed for wood packaging.
7. Plywood (chipboard, fibreboard): The use of plywood is generally permitted, provided that the requirements set out in these packaging in-structions are met.
8. Polystyrene: Polystyrene chips are generally not permitted.
9. Filling materials: Only corrugated cardboard, paper or air cushion film may be used as filling materials.
10. Strapping tape: Only plastic tape made of PP (polypropylene) and PET (polyethylene terephthalate) may be used as strapping tape. The use of metal strapping tape is not permitted.

4.4. Packaging dimensions and weights
The following maximum gross weights must be observed, irrespective of the

4.4.1 Packaging type
Individual packages that are moved manually: max. 30 kg Loading units/pallets: max. 500 kg

4.4.2 Dimensions
Maximum footprint: 80 x 120 cm (Euro pallet size) Any box footprint must be compatible with the Euro pallet size. The fol-lowing box footprints are permitted: 80 x 120 cm; 80 x 60 cm; 60 x 40 cm; 30 x 40 cm; 20 x 30 cm The box dimensions must be designed in such a way that they are fully filled, but the maximum box weight is not exceeded. If the product is usually packed in Friedr. Dick small load carriers (KLTs), the box must be designed in such a way that the contents con-form to the Friedr. Dick small load carrier. Max. pallet height: 180 cm

4.5. Small load carriers (KLTs)
If products are packed in small load carriers provided by Friedr. Dick, the following agreement applies: The container requirements must be reported to Friedr. Dick 5 working days before they are provided. The top layer must be covered. Filling height: The containers may only be filled high enough so that the base of the container above does not touch the goods when stacked. A maximum weight of 30 kg per load carrier also applies here. Labels must not be applied to the containers. Labels must be affixed to the label holders provided for this purpose. The labels are provided by Friedr. Dick as required.

4.6. Load carriers
All load carriers used for shipments to Friedr. Dick must always be in a perfect and undamaged (or replaceable) condition.

4.6.1 Types of load carriers
Deliveries must be made exclusively in the following load carriers: Euro pallet (DIN 15146) dimensions (LxWxH): 1200x800x144 mm Euro pallet box dimensions (LxWxH): 1240x835x970 mm The dimensions of the load carrier (1200 mm x 800 mm) must not be exceeded. If load carriers or packaging have to be used that exceed the above-mentioned dimensions, this requires the express prior consent of Friedr. Dick. An IPPC certificate is required for the pallets.

4.7. Shipping packaging requirements
The following instructions are intended to ensure a rational and smooth material flow between the suppliers and Friedr. Dick. This relates above all to the optimal design of the shipping packaging, standardised dimen-sions and coordinated contents of the loading units. The following re-quirements must be met irrespective of the type of packaging chosen:
1. Damage-free delivery of goods
2. Formation of optimal loading units
3. Transport safety
4. Stackability
5. Compliance with the specified standard dimensions
6. Easy-to-handle design
7. Recyclable materials
8. Labelling of the packaging materials used
The purpose of this is to ensure smooth unloading and easy transport of the loading units with forklift trucks and on subsequent automatic conveyor and storage equipment.

4.7.1 Specific shipping packaging requirements
Load carriers and packaging must be designed in such a way that suffi-cient transport protection is ensured while at the same time minimising the use of packaging. The loading units may have to withstand double stacking without defor-mation or other damage. The stability of the cardboard packaging must be increased by using corner inserts, amongst other things. If the goods cannot be stacked, they must be labelled accordingly. This must be permanently and clearly visible on each package in question.

4.7.2 Structure of the shipping packaging
The individual packaging of products should generally be avoided if the transport packaging can ensure adequate protection of the products. If a product consists of several parts, it must be completely packed in a packaging unit (set packaging). Adequate delivery quantities must be combined together into unmixed loading units. The products should be delivered in coherent packaging, applying the rule of “heavy before light”. This means that the heavy goods should be arranged in the lower part of the pallet and the light products should be placed on top of the heavy ones. For mixed pallets (with several different product numbers on one pallet): Stack the products with a single or a few packages on top Arrange the same product numbers one above the other and not next to each other samples must be delivered separately. The consignee must be clearly identifiable.

4.7.3 Structure of a loading unit
If a loading unit is made up of smaller packaging units, these must be adapted to the dimensions defined in section 4.6.1. The stackability of the loading unit must be maintained. The individual packaging units must be secured in such a way that they cannot slip when loading units are formed. If the quantity delivered will form less than one complete layer, this layer must be supplemented with permissible filling materials.

4.7.4 Load security on a loading unit
The load on a loading unit (pallet) must be secured with the following as a minimum:
1. Pallets covers (slip lids) or shrink hoods
2. Shrink wrap
3. Strapping with plastic tape (double or quadruple) using edge protec-tors. The basic footprint of the loading units (1200 x 800 mm) must not be exceeded by the packing material and loading units. Loading units must be secured in such a way that the transport packaging cannot slip during transport.
It is not permitted for strapping tape to cut into cardboard packaging. Edge protectors must be used to avoid this. When removing partial quantities from a loading unit, it is important to ensure that the stability of the residual quantity is guaranteed.

5. Shipping methods

5.1 Delivery of packages
When delivering individual packages, the consignee and consignor must be clearly identifiable from the outside. If the shipment consists of several packages, this must also be identifiable from the outside. These measures help you and us to avoid confusion, errors and the like and therefore to ensure and not interrupt our processes. If a shipment consists of several packages, the package containing the delivery note must be clearly marked. If a shipment consists of several packages, all packages must be marked with the total number.

5.2 Freight shipments
Shipments of more than 100 kg must be delivered on undamaged Euro pallets that are suitable for high-bay warehouses.

6. Accompanying documents

The freight carrier must be provided with the proper shipping and accompanying documents.

6.1 Consignment note
Each shipment must be handed over to the freight carrier with a transport order. The following shipment details must be included in the transport order:
1. Consignor (supplier) address with the supplier number
2. Receiving address of Friedr. Dick GmbH & Co. KG
3. Order number of Friedr. Dick GmbH & Co. KG
4. Number of packages in the shipment
5. Total weight of the shipment
6. Handover or despatch date of the shipment

6.2 Delivery note
An original delivery note must be provided with each shipment. The delivery note must be affixed to the front of the package in a delivery note pouch so that it is clearly visible. This must never be included with the shipping documents. If a shipment consists of several packages or pallets, each load carrier and its contents must be listed on a separate packing list (see section 6.3). The following order details must be included on the delivery note:
1. Order number of Friedr. Dick GmbH & Co. KG
2. Supplier number
3. Friedr. Dick product number and quantity
4. Batch number, if the product is managed in batches
5. Tool number, if necessary
6. Cavity number, if necessary
7. Partial deliveries must be noted on the delivery note

6.3 Packing list
If a delivery consists of several packages or pallets, a packing list with the following order information must be enclosed:
1. Package or pallet number
2. Friedr. Dick product number
3. Product quantity
4. Number and contents of the individual packaging
This information must also be visible from the labelling on the individual packaging. The contents of the individual packaging must correspond to the labelling.

7. Requirements for the labelling of products/boxes

Each container must be labelled with at least the following information for clear identification:
1. Product number of Friedr. Dick GmbH & Co. KG
2. Product number also as barcode code 39
3. Product description
4. Batch number, if the product is managed in batches
5. Tool number, if necessary
6. Cavity number, if necessary
7. Product date
8. Quantity of products in the container
9. Gross and net weight of the container
The label must be affixed to the package in such a way that it is visible on the short side of the pallet.